Bylaws
ARTICLE I—Permanent Committees
The President, with the approval of the Board of Directors, shall appoint the Finance Committee Chairman and the Publications Committee Chairman, appointments being for one year. The Annual Convention General Chairman shall be appointed by the host society for the convention.
Section 1. Annual Meeting Chairman
The Annual Meeting Chairman shall direct the staging of the annual meeting, and shall have the authority to appoint such additional committees as he deems necessary.
Section 2. Publications
This committee shall be responsible for publishing all publications of This Association except the Transactions which fall under the purview of the Annual Meeting Chairman. Sales and storage of all GCAGS publications, including the Transactions, are the responsibility of this committee. The chairman shall provide annually to the Finance Committee an inventory of the GCAGS publications.
Section 3. Other Committees
The President, with the approval of the Board of Directors, may appoint such additional committees as are necessary to conduct the business of This Association.
ARTICLE II—Treasurer
The Treasurer shall have the authority to issue checks against the Annual Meeting bank account of This Association on his sole signature, but in the event of his absence or incapacity to act, withdrawals or payments by checks may be made on the signature of the President or the Convention General Chairman during the continuance of the absence, or incapacity, of the Treasurer. In this event, the identity and authority of the President and the Convention General Chairman, and the circumstances relating to the absence or incapacity of the Treasurer shall be certified by the Board of Directors, if so required by the depository. The Treasurer shall submit a financial report on the Annual Meeting at each meeting of the Board of Directors and shall keep a set of books in accordance with good accounting practices. He shall submit the books of the Annual Meeting to the Finance Committee by March 1st following the Annual Meeting. The office of Treasurer shall be bonded as directed by the Board of Directors.
ARTICLE III—Finance Committee
The Finance Committee shall be responsible for investing and managing the funds of This Association. They shall be responsible for advancing to the Treasurer the necessary funds for operating the Annual Meeting and shall disburse funds for expenses and projects not related to the Annual Meeting as directed by the President upon approval by the Board of Directors. The Committee shall have authority to invest the funds as outlined in Article VI of the Constitution. They shall prepare a financial report on the Association’s funds and submit it at each meeting of the Board of Directors. They shall also keep an inventory of publications (as provided by the Publications Committee) and equipment owned by the Association. They will keep a set of books in accordance with good accounting practices and will submit the books for auditing as requested by the Board of Directors. The Committee will oversee the preparation and submittal of the Association’s Annual Income Tax Return. The Committee will also keep a file of these financial reports, as well as the report of the Treasurer for each Annual Meeting, for access by officers and representatives of the annual meetings for future years. The Committee shall consist of at least three members serving staggered three-year terms, such that each year one to three members will complete their terms and one to three new members will be appointed or old members reappointed. The President of the Association, with the approval of the Board of Directors, shall appoint the members of the Finance Committee and select its chairman annually at This Association’s mid-year board meeting or as soon thereafter as possible. Members of the Finance Committee shall be bonded as directed by the Board of Directors. All checks of greater than $5,000 shall be signed by two of the Finance Committee members.
ARTICLE IV—Amendments
Amendments to these Bylaws may be proposed by a majority of the Executive Committee, any two societies, or the chairmen of three standing committees. It shall require an affirmative vote of three-fourths of the eligible voting members of the Board of Directors to ratify such an amendment.
ARTICLE V—Dues
There shall be no dues.
Rev. 04/22/09