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Bylaws


ARTICLE I—Permanent Committees

The President, with the approval of the Board of Directors, shall appoint the GCAGS Treasurer and the Publications Committee Chair, appointments being for one year. The Annual Convention General Chair shall be appointed by the host society for the convention.

Section 1. Annual Meeting Chairman

The Annual Meeting Chair shall direct the staging of the annual meeting, and shall have the authority to appoint such additional committees as he deems necessary.

Section 2. Publications

This committee shall be responsible for publishing all publications of This Association except the Transactions which fall under the purview of the Annual Meeting Chair. Sales and storage of all GCAGS publications, including the Transactions, are the responsibility of this committee. The chair shall provide annually to the GCAGS Finance Committee an inventory of the GCAGS publications.

Section 3. Other Committees


The President, with the approval of the Board of Directors, may appoint such additional committees as are necessary to conduct the business of This Association.

ARTICLE II—GCAGS Convention Finance Chair

The GCAGS Convention Finance Chair shall have the authority to issue checks against the Annual Meeting bank account of This Association on his sole signature, but in the event of his absence or incapacity to act, withdrawals or payments by checks may be made on the signature of the President or the Convention General Chair during the continuance of the absence, or incapacity, of the GCAGS Convention Finance Chair. In this event, the identity and authority of the President and the Convention General Chair, and the circumstances relating to the absence or incapacity of the GCAGS Convention Finance Chair shall be certified by the Board of Directors, if so required by the depository. The GCAGS Convention Finance Chair shall submit a financial report on the Annual Meeting at each meeting of the Board of Directors and shall keep a set of books in accordance with good accounting practices. The GCAGS Convention Finance Chair shall submit the books of the Annual Meeting to the GCAGS Finance Committee by March 1st following the Annual Meeting. The office of GCAGS Convention Finance Chair shall be bonded as directed by the Board of Directors.

ARTICLE III—GCAGS Finance Committee

The GCAGS Finance Committee shall be responsible for investing and managing the funds of This Association. The GCAGS Treasurer shall serve as chair of the GCAGS Finance Committee.  The Committee shall be responsible for advancing to the GCAGS Convention Finance Chair the necessary funds for operating the Annual Meeting and shall disburse funds for expenses and projects not related to the Annual Meeting as directed by the President upon approval by the Board of Directors. The Committee shall have authority to invest the funds as outlined in Article VI of the Constitution. They shall prepare a financial report on the Association’s funds and submit it at each meeting of the Board of Directors. They shall also keep an inventory of publications (as provided by the Publications Committee) and equipment owned by the Association. They will keep a set of books in accordance with good accounting practices and will submit the books for auditing as requested by the Board of Directors. The Committee will oversee the preparation and submittal of the Association’s Annual Income Tax Return. The Committee will also keep a file of these financial reports, as well as the report of the GCAGS Convention Finance Chair for each Annual Meeting, for access by officers and representatives of the annual meetings for future years. The Committee shall consist of at least three members serving staggered three-year terms, such that each year one to three members will complete their terms and one to three new members will be appointed or old members reappointed. The President of the Association, with the approval of the Board of Directors, shall appoint the members of the GCAGS Finance Committee to serve with the GCAGS Treasurer at This Association’s mid-year board meeting or as soon thereafter as possible. Members of the GCAGS Finance Committee shall be bonded as directed by the Board of Directors. All checks of greater than $5,000 shall be signed by two of the GCAGS Finance Committee members.

ARTICLE IV—Amendments

Amendments to these Bylaws may be proposed by a majority of the Executive Committee, any two societies, or the chairmen of three standing committees. It shall require an affirmative vote of three-fourths of the eligible voting members of the Board of Directors to ratify such an amendment.

ARTICLE V—Dues

There shall be no dues.

Rev. 10-21-12


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